2018 Grantmaking Timeline

Grant Cycle LOI Deadline Proposals Invited Proposal Deadline Board Meeting Date
Spring 2018: 12/19/2017 01/17/2018 02/17/2018 05/08/2018
Fall 2018: 06/08/2018 07/13/2018 08/03/2018 11/13/2018

PLEASE NOTE: The van Ameringen Foundation will be transitioning to a new grantmaking database through which all 2018 applicants will apply. We will soon announce updates to our guidelines, procedures, and relevant dates as they pertain to this database transition.

Applying for a Grant

All inquiries and grant requests should be in writing and addressed to Executive Director Hugh Hogan. If you wish to apply for a grant, you must first send a letter of inquiry (LOI) summarizing your request, including the dollar amount of the required funding. The LOI must precede the submission of a full proposal (see instructions under granting criteria). The van Ameringen Foundation staff will contact those organizations selected to submit a full proposal and schedule a site visit.

A letter of inquiry should be about two pages incorporating the following:

1. A description of the activity and the need it serves

2. A statement of why the agency can do it

3. The dollar amount for the request

4. Your proof of 501(c)(3) status

A full proposal should incorporate the following elements:

1. Cover Letter. This summarizes in no more than two pages what is being requested, the
objectives and significance of the proposed program and the major activities planned.

2. Cover Sheet shows:

Date of application

Name of contact

Name of organization, address, and phone with the extension number, and e-mail

Purpose of the proposal in two paragraphs (or less)

Amount of the request

Total project budget and future funding plans, if applicable

Total agency-wide organizational budget for current year and year previous

3. Proposal. The proposal itself should not exceed five pages and may be shorter.

It should include:

  • a detailed description of the program design and what is to be accomplished during the proposed grant period
  • a statement of the qualifications or capabilities of the organization to carry out the proposed project
  • a description of how the project will be evaluated
  • a budget noting all planned expenditures, sources of income, anticipated income, and plans for future fund raising for the project, if applicable

4. Additional Documentation. Each proposal must be accompanied by a copy of the Internal Revenue Service letter indicating tax-exempt (501c3) status; also the most recent financial statement (preferably audited); a current organizational operating budget; a list of directors and officers of the organization; and the latest annual report. Applicants may also include relevant publications or news articles.

Decisions on grants are made by the Board of Directors of the Foundation, which meets two to three times each year to consider grant proposals—typically in March, June, and November. Note: There are only two grant cycles in 2017.